Escape To A Cozy Cabin Deep In The Woods

Black Star Hideaway Rental Agreement

Important Information

*Please read our Rental Agreement below. Your reservation, payment and digital signature below serves as acknowledgement that you have read and consent to ALL terms as outlined in the Rental Agreement below. The registered guest is responsible for all facets of the rental agreement as outlined herein.

AGE REQUIREMENT – Adults Only. You must be 25 years or older to reserve and stay at the cabin. The registered guest must meet the minimum age requirements and be occupying the rental. A valid driver’s license is required as proof of age. Upon check-in, we reserve the right to refuse rental with money forfeited if any discrepancies in our policies are suspected.

OCCUPANCY – Rates are priced at a 2 person occupancy. A maximum of 6 registered guests are permitted at the cabin. Each additional guest is $25 per person, per night. Only registered guests are allowed at cabin.

LENGTH OF STAY – There is a 2 night minimum stay and 3 night minimum stay during holidays.

LIABILITY – All guests understand that they are solely responsible for any property damage, accident, death, injury to any person(s), or loss sustained by any person, including the loss of any personal property, arising out of or in any way related to a guest’s use of the premises. The registered guest shall be liable for all damage, accident claims or personal injury claims by any member of the vacationing party or guests.

REGISTERED GUEST RESPONSIBILITY FEES – Guests hereby authorize the owners to charge any expenses related to repairs or cleaning of the cabin beyond normal wear and tear, or related to any theft or vandalism of any property from the cabin after use of premises to the guest’s credit card on file. Property will be replaced at current retail value plus a $150 service fee. There will be an automatic minimum charge of $150 for any bodily fluids that need to be cleaned up such as urine, feces, vomit or blood anywhere inside or on the cabin property. Additional costs may occur if damage/stains are not repairable.

DEPOSIT – We require payment in full, plus all applicable taxes (sales tax, lodging tax and service fee) to book your reservation. There is also a $150 damage deposit due at the time of booking, which will be refunded to you once the cabin is inspected after your stay and is cleared from any damages. If there are any damages or excessive cleaning required after your stay, your deposit will not be refunded and additional fees may be charged if damages exceed the $150 deposit.

REFUNDS – Bookings canceled at least 20 days before the start of the stay will receive a 100% refund. Bookings canceled at least 15 days before the start of the stay will receive a 50% refund. Cancellations outside of this policy will not be refunded any monies. We do not refund monies due to TV, satellite, gas log fireplace, hot tub, small appliances, etc. not working or malfunctioning. No refunds will be made for acts of God, loss of electrical power, water, air conditioning, cable outages, or weather. We will make every effort possible to rectify any mechanical problems as soon as they are reported, but can not guarantee resolution at time of stay.

TRAVEL INSURANCE –  We strongly recommend that you purchase travel insurance especially in the winter months. There are many travel insurance options you can choose from, for example at SquareMouth.Com. We recommend you take the time to research the best travel insurance for your vacation needs.

HOUSEKEEPING – The cabin is cleaned and inspected prior to your arrival. Please contact us immediately to report any housekeeping issues. We will do our best to correct the problem if possible. There is no housekeeping provided during your stay.

WHAT WE SUPPLY – Basic supplies are provided such as: soap products, paper towels, toilet paper, and trash bags. We will do our best to provide enough basic supplies and towels to last through your stay. Once you have depleted the provided items, you are responsible for purchasing any additional items.

SMOKING – There is NO smoking inside the cabin. There will be an automatic minimum charge of $150 for any smoke related damage or clean up needed inside the cabin. Additional costs may occur if damage is not repairable.

PETS – NO pets are allowed in the cabin or on the property. Failure to follow this rule is grounds for immediate eviction without refund. There will be an automatic minimum charge of $150 for any pet related damage or clean up needed inside the cabin. Additional costs may occur if damage is not repairable.

HOUSE PARTIES – Loud, unruly parties of any kind are not permitted. Only registered guests are permitted at the cabin during your stay. Violations will result in everyone being asked to vacate the premises and police will be contacted if needed to help facilitate this. No refunds will be given.

FIREPLACE – The cabin does have a gas fireplace with lighting directions in the cabin. Please do NOT leave the fireplace running while you are away from the cabin. Gas logs are not to be rearranged for any reason as this is a fire hazard.

CANDLES – Do NOT leave ANY candles burning unattended ANYWHERE AT ANY TIME!!! Keep lit candles in a safe area away from anything that could catch fire. Always extinguish candles completely before bed or leaving the cabin!

FURNITURE AND APPLIANCES – Please DO NOT move furniture or appliances. You are responsible for all damages that result from moving furniture.

WASHER AND DRYER – Washer/dryer is for towels or personal clothing only. Do not leave washer/dryer running in cabin unattended.

TV – Smart Televisions are provided throughout the cabin with ROKU service.

TELEPHONE / INTERNET – The cabin does not have a landline telephone. Cell phone reception is good depending on your provider. WiFi is available and password is provided at the cabin.

SEPTIC SYSTEM – Our cabin uses city water but is on a septic system. Please do not flush anything other than human waste & the minimum amount of toilet paper necessary down the toilets. Please do NOT put any food, scraps, grease, etc. down the toilets or sink drains. All food scraps should be placed in the trash can. If the system becomes clogged during your stay, your credit card on file may be charged for any repairs needed.

TRASH – Please remove your trash from the cabin at the end of your stay and place it in the provided container outside and secure the lid.

OUTDOOR AREAS – Please do not leave empty cans, bottles, trash, or cigarette butts on the deck, grounds, or in surrounding woods.

FIREWOOD – At times we may have left over firewood at our cabin stacked near the fire pit which you are welcome to use. It is also for sale throughout the area. Do NOT cut any trees down on the property to use as firewood.

FIREWORKS, EXPLOSIVES – are not permitted on the property.

HUNTING – is not permitted on the property.

HOT TUB – Use of the hot tub is at your own risk. The hot tub is cleaned and serviced after each guest stay. Always keep cover closed on hot tub while not in use. Do NOT sit on cover or sides of hot tub. Absolutely NO lotions, oils or bubble bath in hot tub. Hot tub towels are provided. Pre-measured containers of sanitizer are provided and are to be used after each day of use. There will be an automatic minimum charge of $150 for any damage to hot tub. Additional costs may occur if damage is not repairable.

**We do ask that you bring your own beach towels for swimming at the beach. All linens from the cabin are to remain at the cabin.

POWER OUTAGES – Although not an often occurrence, a power outage after a big storm or trees coming into contact with electrical wires could occur. In this instance, please use the flashlight provided in the cabin. Unfortunately, we have no control over how fast the utility company can get power restored. No refunds are given for this.

PEST CONTROL – The cabin is regularly treated for pests. Unfortunately in the woods, nothing is 100% effective. If you find any pests in the cabin when you arrive or throughout your stay, it does not mean that it was not cleaned properly. We do our very best to keep pests outside the cabin, but please remember you are in the woods!

LOST AND FOUND – We make every effort to locate and return lost items. If you forget something, please contact us and let us know as soon as you discover the item is missing so that we can alert our cleaning crew. Our staff has been advised to secure obvious items of value when located, but cannot be held responsible for any lost items. If we find your lost item, we will contact you and ship it back to you at your expense.

LOCK KEY CODE – A lock key code will be provided for your convenience at the cabin. Prior to your arrival, you will be given the entry code for it.

SECURITY SYSTEM – We do have an ADT security system for the cabin. A security code will be given to you before your arrival so you will have the ability to arm or disarm the system during your stay.

NEIGHBORING CABINS – Do NOT enter the private property or drives of any neighboring cabins for any reason at any time during your stay.

CHECK IN – Check in time is 4pm.

**Approximately 3 days prior to your check in, you will receive an email containing the address and key code for the cabin. If you have not received an email with this information within two days of your reservation date, please contact us.

**An inventory of the cabin is taken prior to check in and after check out of each guest. Upon arrival, we ask that you inspect the rental property and report any problems within 1 hour after arrival to: If items are not reported within the allotted time, your credit card on file will be charged for any damages that are found at check out inspection.

CHECK OUT – Check out is at 11am.

DEPARTURE – Guests understand and agree that they will perform ALL of the following before vacating the property:

  • Clean all cookware, dishes, glasses, cups, and silverware and return them to their proper cabinet or drawer.
  • Remove all of your food/drink items from the refrigerator/freezer/cabinets.
  • Place all dirty towels/linens inside of the bathtub/shower or the laundry hamper.
  • Beds do NOT need to be stripped or made. Housekeeping will attend to this.
  • Turn off fireplace.
  • Turn off all fans.
  • Turn off all TV’s, radio’s and lights.
  • Kitchen light above sink can be left on.
  • Do NOT leave washer or dryer running.
  • Extinguish any candles or fire in fire pit.
  • Close cover on hot tub.
  • Close and lock all windows and doors.
  • Arm the security system before leaving.
  • Place all garbage in the outdoor trash containers and close lid tightly.
  • Close door and make sure it is locked before leaving.
  • Close gate and attach cable lock back to secure gate.

*Owners reserve the right to update or amend this agreement at any time.

*Please digitally sign the Rental Agreement policy below. This must be completed BEFORE your reservation will be finalized.